Nashville Area  Panhellenic  Alumnae Association

Meeting Minutes

Panhellenic Alumnae Association

January 9,2012 – 6:30 PM

Genesco Park Offices, Room 221

President – (KAT) Nancy Youssef & Stephanie Chalk (panhellenic@nashvillethetas.org)

• Meetings: 2^nd Monday of each month at 6:30 PM
  • Feb 13, March 5 (NEW DATE), April 9 and May 14
  • Chapter events calendars
  • Ideas for next social event?
    • We’re going to do another
    • Make sure to sign up for a committee if you haven’t already let the Presidents know

Vice President – (PSS) Kelly Coyle (kkennedy322@yahoo.com)

• Greek Tea, April 22, 2012, 1-3PM,

Playground Recording Studios,

2814 Azalea Place,Nashville,TN,37204

Secretary– (ASA) Lindsay Puddy (lindsaypuddy@hotmail.com)

• NAPAA website updates: If you have an event you chapter is hosting and would like us to advertise it let me know and we can put it on the website
• Alumnae Chapter websites: We're in the process of updating the links on the website to the Nashville Alumnae Chapters. Please email or fill out the form to let me know the correct website
• Recruitment dates for Sororities: We need the recruitment dates for surrounding Universities. If everyone could look up the recruitment dates of the college/university they attended and get back to me I'll put them up on the website!
• New P.O. Box has been set up:

P.O. Box 120774
Nashville,TN37212

Treasurer– (SSS) Elaine Turner (erashmawy@gmail.com)

• Thank you to these chapters for paying your dues:
  Alpha Gamma Delta
  Alpha Chi Omega
  Alpha Delta Pi
  Alpha Omicron Pi
  Alpha Sigma Alpha
  Chi Omega
  Delta Gamma
  Delta Zeta
  Gamma Phi Beta
  Kappa Alpha Theta
  Kappa Delta
  Kappa Kappa Gamma
  Phi Mu
  Phi Sigma Sigma
  Pi Beta Phi
  Sigma Sigma Sigma
  Zeta Tau Alpha
  
  If you have not yet paid, please send  your $25 chapter check:
  Elaine Turner

  P.O. Box 120774
  Nashville,TN37212 

• If you have a silent auction expense, please send me your receipt and I will write you a reimbursement check. 

Scholarship– (Pi Phi) Cynthia Rheins (rheinsfamily@comcast.net)

• Scholarship Information to be distributed to local high schools
  • Need 2 more volunteers to help with Scholarship
    • Kelly Coyle & Elaine Turner volunteered

Ways & Means– (KKG) Sheryl Austin & Catherine Forrester (sherylswiss@yahoo.com & catya513@hotmail.com)

• Panhellenic Spring Fling Luncheon – March 24, 2012
  • Please inform chapters of luncheon date and spread information about the scholarships to your sisters.
  • Collect Silent Auction Items - Remind chapters that we will need donation items to fund future college scholarships and see if they know of anyone or any businesses that may be willing to help!
  • Make sure to let your Alumni Chapters know to start thinking about Greek Woman of the Year
  • ***Very Important- RSVP for the luncheon to Lindsay Puddy lindsaypuddy@Hotmail.com. This year each chapter is required to RSVP with the names of the women attending. This will insure accurate luncheon check in.
  • Send Checks for Luncheon to Elaine Turner (Cost is $30 in advance, $35 the week before) **Be sure to include your chapter & names of ladies attending on your checks

Silent Auction– (DG) Lindsey Jones (ljones18@gmail.com)

• Silent Auction
• Continue to let your chapters be aware of the Spring Luncheon and Silent Auction. 
• Due date for donations will be March 5, 2012 (pending meeting change)
• Panhellenic delegates are the liaison for silent auction donations from their chapter.
• Lindsey will email out the basket requirement amounts for each chapter.
• Please bring all silent auction donations to the February or March Meeting. 

If it is easier- donors can drop off donations at designated "drop-off" spots. For more information email Lindsey for specific location details

• The Silent Auction committee will meet Saturday March 10^th @ noon to assembly the baskets if you want to help out please email Lindsey Jones ljones18@gmail.com

Forms

Donation Request Memo

Guidelines for Solicitation

Blank Donation Form

Useful Basket Reminders

Basket Content List Form

Greek Woman of the Year

Looking for a form, but can't find it?  Email the webmaster.